Using Microsoft Outlook with Gmail

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1. Using Microsoft Outlook with Gmail

By Doug Lowe

One of the best ways to get started with cloud computing is to use a cloud-based e-mail service such as Google’s Gmail instead of server-based Microsoft Exchange. However, you may not be ready to jettison the familiar interface of Microsoft Outlook just yet. Not to worry: Outlook can be configured to work with Gmail.

Credit: ©iStockphoto.com/Devonyu

But before you can configure Outlook to work with Gmail, you must configure Gmail to work with Outlook. To do that, you must enable the IMAP protocol for your Gmail account. Here are the steps:

Log into your Gmail account.
Click the gear icon at the top right, then choose Settings.
Click Forwarding and POP/IMAP to bring up the POP and IMAP settings.
Click Enable IMAP.
Click Save Changes.

After you configure Gmail for IMAP, you can add your Gmail account to Outlook. Here are the steps for Microsoft Outlook 2013:

Start Outlook 2013.
Choose File→Account Settings.
In the Account Settings dialog box, click New.
Choose Email Account, then click Next.
Choose Manual Setup or Additional Server Types, then click Next.
Choose Pop or IMAP, then click Next.

In the Add Account page, enter the following information:

Your name:	The display name you’d like to use
Email address:	Your complete Gmail address (e.g., me@Gmail.com)
Account type:	IMAP
Incoming mail server:	imap.Gmail.com
Outgoing mail server (SMTP):	smtp.Gmail.com
User name:	Your complete Gmail address (e.g., me@Gmail.com)
Password:	Your Gmail password

Click More Settings.
Click the Outgoing Server tab.
Select My Outgoing Server (SMTP) requires authentication.
Select Use Same Settings As My Incoming Mail Server.
Click the Advanced tab.
Enter the following information:
Incoming server (IMAP): 993
Use the following type of encrypted connection: SSL
Outgoing server (SMTP): 465
Use the following type of encrypted connection: SSL
Click OK to close the More Settings dialog box.
Click Next.
Be patient while Outlook tests the connection.
When the test completes, click Close. (If the test is not successful, carefully double-check all of your entries.)
Click Finish.

2. Check Gmail through other email platforms

Set up IMAP and change your SMTP settings to read Gmail messages in other mail clients, like Microsoft Outlook and Apple Mail. When you use IMAP, you can read your Gmail messages on multiple devices, and messages are synced in real time. You can also read Gmail messages using POP.

Note: To avoid temporarily locking yourself out of your account, make sure you don’t exceed 2500 MB per day for IMAP downloads and 500 MB per day for IMAP uploads. If you’re setting up a single IMAP account on multiple computers, try taking a break between each setup.

Set up IMAP

Step 1: Check that IMAP is turned on

On your computer, open Gmail.
In the top right, click Settings See all settings.
Click the Forwarding and POP/IMAP tab.
In the “IMAP access” section, select Enable IMAP.
Click Save Changes.

Step 2: Change SMTP & other settings in your email client

Use the table below to update your client with the correct information. For help updating your settings, search your email client’s Help Center for instructions on setting up IMAP.

Incoming Mail (IMAP) Server	imap.gmail.com Requires SSL: Yes Port: 993
Outgoing Mail (SMTP) Server	smtp.gmail.com Requires SSL: Yes Requires TLS: Yes (if available) Requires Authentication: Yes Port for SSL: 465 Port for TLS/STARTTLS: 587
Full Name or Display Name	Your name
Account Name, User name, or Email address	Your full email address
Password	Your Gmail password

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